The administrator has a drop down menu at the top of the page called “Administrative tools” which covers functions that either all or selected administrators have access to. These menus relate to actions at the system level or at the exam/hand-in level.
Some accesses are controlled under System settings, while others are a setting at university level, i.e. whether there should be access at all. It is marked with an (S) whether access can be controlled under System settings and thus by the university itself. If not it you need to contact Arcanic.
The overview below is a list of all the settings
Manage co-examiners and Invigilators is the module that allow you to manually manage censors/supervision
Add exam administrator to unit allows you to manually control the access of exam administrators to units (S)
Merging exam groups covers the merging of STADS groups in DE (primarily a function that RUC uses)
Remove assessments is a function to delete assessments given in DE (however, this must also be corrected in the administrative systems). Read more here (S)
Download Plagiarized Submissions (Urkund/Ouriginal customers only): An admin tool allows downloading plagiarized submissions by entering the submitter’s external ID, visible upon login to Urkund/Ouriginal.
Import from Exam Scheduler is a CBS add-on that imports various scheduling data related to exams from Exam Scheduler into already created exams in Digital Exam. The feature also includes the ability to import data for creating templates for exam schedules.
Reports gives access to the reports that the universities have selected. Read more about the various reports here
Business Intelligence is currently in process and there is currently not ‘open’ access, as the tool needs to be made more robust. Read more about the various reports here (S)
Exam Logs for ITX-flex (phased out by November 2025).
Observer Logs: Screenshots taken from students’ computers during on-site exams when Observer is enabled.
View planned downtime shows the times marked with planned downtime for e.g. new releases for DE and service windows. Here, all administrators can see scheduled downtime, but only those with special access can edit and create new times (S)
Edit notifications is a tool for creating text that meets one or more user groups when they log into DE (S)
If a user logs in within 12 hours of first seeing the message, it won’t reappear unless the message is changed. This interval can be adjusted by Arcanic support free of charge.
Support mailbox gives access to edit the various administrative contact points for students on exams. A default contact mailbox can be set at the top level (university level), but “exceptions” can also be set so that each administrative level has its own (S)
Edit standard customizations is aimed at customers of the ITX mobile solution, where you can set up the list of standard tools available of exams, which can then be edited on the individual exam
System settings gives access to edit elements such as general rights for e.g. administrators and assessors to edit system texts, assessment information and person-specific access to certain tools (S)
Login as another user (impersonation) is a tool where the administrator can log in on behalf of assessors, students and supervisors. All actions are logged and reflect whether the action was made via “impersonation” of the administrator or by the actual user.
Please note that it is advisable to operate in two different browsers if you are doing work as an administrator and impersonating a student at the same time
