Assessors/admins role on exams in Combined exams

What is a combined exam?

  • Combined exam is a way to connect more than one individual exam into a single exam.
  • In this way, students can take more multiple exams with one registration.
  • As assessor it is possible to provide feedback (and grades) on added exams (this depends on settings by the administrator), but only one grade will be sent to the administrative system.
  • Within a combined exam a ‘Gradesubmission’ is automatically created, from where the submission of grades must take place.

To see more, read the instructions on Setup and deletion of Combined Exam

Setup of combined exam

How can a combined exam look like?

  • A combined exam can look like this:
    • Name of exam (‘Balancering prøveforløb’)
    • 3 added exams without invigilation (‘Balancering af elsystemer med storskala vindkraft’, ‘Balancering 2’, ‘Balancering 3’)
    • Gradesubmission
Icon for ‘Gradesubmission’

Every exam added to a combined exam has the icon for ‘Gradesubmission’ combined with the icon belonging to its own type of exam. ‘Exam without invigilation’ will hold this icon.

Assessors role on combined exams

Assessor on ‘Gradesubmission’

  • Examiner on ‘Gradesubmission’ kan provide and submit grades in the ‘Gradesubmission’
  • Examiner only added to the ‘Gradesubmission’ is automatically assigned the role as ‘observer’ for the exams
    • If this person is removed form the ‘Gradesubmission’, the person will also be removed as ‘observer’ from the exam.

Examiner on exam

  • has access to read hand-ins
  • can provide feedback and submit grades (not submitted to STADS)
  • cannot gain access to ‘Gradesubmission’, but this will still be shown in the headline ‘Combined exam’.

Observer on exam

  • has the same opportunities as examiner, but cannot provide feedback or submit grades.

    Details can be found in the instruction for assessors on submitting assessments.

Examiner on ‘Gradesubmission’

Insight in exams assessment

When examiner are giving an overall grade for a combined exam (using the ‘Gradesubmission’), an overview of the grades given in every exam can be achieved by clicking the burger-menu icon for the student concerned.
Here you have access to any co-assessor’s notes, to the answers and to the possibly given to the other exams in the combined exam.

Grade submission and “archiving” of partial exam with assessment

Exams have a slightly complicated archiving logic (i.e. the exams move to All exams for the assessors), especially after the introduction of partial exams without assessment. The biggest challenge is about viewing for observers. Currently, the logic is as follows:

If you are an examiner on both the final grade submission and the partial exams (with assessment), the following logic applies:

  • If a grade has been given on a partial exam, the examiner’s partial exam will be archived together with the final grade submission as soon as the grade has been given on the final grade submission.
  • If no grades has been given for a partial exams, the examiner is met with a dialogue stating that this is missing but that the partial exam will be archived with the final grade submission.

Note: If a student does not receive a grade on a partial exams, they will be assigned the result “Archived” on the partial exam when you submit the final grade for the student.
The result “Archived” cannot be seen by the student and is only used in the Digital Exam to avoid you as an assessor being reminded to give an assessment on partial exam for a student who has actually been given a final grade.

If you are an examiner on the final grade submission and an observer on the partial exam (with assessment), partial exams will not currently be archived with the final grade submission, as an observer may not give results on partial exam and thus cannot award an A for archived (see text above)

Grade submission and “archiving” of partial exams without assessment

For subtests without assessment, the display logic is not yet in place for the assessors. This means that partial exams are unfortunately currently pending for assessors (under Not yet graded) after the associated finale grade submission has been graded. This is because the archiving logic currently is linked to the status “completely graded”, which is not, in the nature of the matter, a status for a partial exams without assessment. Work is being done to correct this.